To ensure privacy, you should never send sensitive information through standard email, where it is susceptible to unauthorized access. A Registered Envelope is a type of encrypted email message. Registered Envelopes use encryption to protect sensitive email messages so that you can send and receive them safely across the Internet.
Cisco Registered Envelope Service delivers Registered Envelopes directly to the recipient’s email inbox in any standard email system. Then, the recipient can use a web browser to open the envelope. No special software is required.
To send a Registered Envelope (or secured message) to a recipient on the Internet you can use the Mark Secure button from Outlook to indicate in the subject that the message should be sent by Registered Envelope. If you are using OWA (Web mail) you need to manually mark the message. See the section below, Manually marking a message as secure, for more information.
How to get the Mark Secure button
If you do not have the Mark Secure button on your toolbar in Outlook when sending a new email you can open a Help Desk ticket for your local End-User Computing Support Technician to install it on your machine. Once installed you will see this button on your toolbar in Outlook when composing a new message.
How the button works
When you open a new mail message in Outlook the Mark Secure button will be on your toolbar at the top of your window. When you click on the button it places the text “[secure]” on your subject line. You can add anything to the subject line as long as you do not change this text. The text “[secure]” can be anywhere in the subject. Before the message is delivered to your recipient the special text in the subject is removed by the system.
Once you compose the rest of your message and then hit SEND your message will then be sent as a Registered Envelope. For more information on how it is sent and what your recipient should expect, see this link.
Manually marking a message as secure
If you do not have the Mark Secure button (or even if you do) and you want to send a secure message as a Registered Envelope. You can place the text “[secure]” anywhere in the subject.
Remember, before the message is delivered to your recipient the special text in the subject is removed by the system. So in this case they will not see what is highlighted above (“[secure]”).